▷ How to Write Employment Verification Letter for (USCIS Applications)?

Although employment verification letters (EVL) are useful for financial purposes, such as gaining approval for a loan, they are often crucial to the immigration process in the United States, as they verify a foreign national’s employment history.

Applicants for working visa such as H-1B, O-1, or employment-based immigrations such as EB-1, EB-2, EB-3, may need an employment verification letter to prove their qualification for a specialty occupation.  Additionally, family-based visa petitioners may need an employment verification letter to show that their alien relative will not be on the public charge.

No matter the reason for the needed proof of employment, it is important to make sure that the letter has the proper format and contents. If you request a verification letter from your employer, and it is written incorrectly, you could have your immigration petition delayed or denied by USCIS.

1. What is an employment verification letter (EVL) for a visa?

An employment verification letter, or EVL for short, is a document penned by a company to prove that an immigration applicant is or was gainfully employed by the organization. Some employers may refer to this document as an experience letter or proof of employment letter.

Depending on the type of immigration visa and the circumstances of employment, a letter can come from the human resources department of a company, or directly from the foreign national’s supervisor.

2. EVL vs. EAD

The employment verification letter (EVL) should not be mistaken for an employment authorization document (EAD). The EVL provides proof that an employee is working or worked for a certain company; whereas, the EAD is one of evidence of being allowed to work for foreign nationals in the United States.

Therefore, if an immigrant worker is trying to get a job, they can present an employer with their EAD to show that they can legally work for the company. The EVL, on the other hand, would be written by a company to prove to the USCIS that their worker is or was employed by them.

3. Contents of a sample employment verification letter

There is no set way that an employment verification letter must be written. In fact, there are many and varied sample EVLs floating around the internet. However, some examples of employment verification letters may be deficient. If an applicant for a visa or green card is not careful, they could submit a letter to the USCIS that is lacking in required information.

By way of basics, an employment verification letter should be typed on company letterhead that includes the name of the employer, as well as their address and telephone number. Other important components of an EVL include the following:

  • Official title of the employee
  • Dates of employment
  • Job duties of the employee
  • Salary information
  • Signature of the writer, along with their full name, title, and email address

If you are unsure about how to request an employment verification letter from your employer, you might consider speaking with your company’s human resources department.

4. Common mistakes with employment verification letters for USCIS

Although USCIS does not offer a template for an employment verification letter, those who submit faulty letters may be informed about the deficiency in a Request for Evidence (RFE) letter. In order to avoid delays in the immigration process, it can be important to put the EVL on letterhead, so that it looks official.

Moreover, submitting a letter to the USCIS that is typed, but has no original, handwritten signature of the writer, may cause an adjudicator to question its authenticity.

For foreign nationals who are in need of an EVL for their applications or petitions related to working visa or employment-based green card, USCIS normally sets a higher requirement for such EVLs. It is highly recommended to work closely with an immigration attorney to prepare an EVL that can be used for your application or petition.

AIgreencard offers skilled immigration lawyers who can review an employment verification letter before it is mailed to the USCIS. If you need help in immigration-related applications or petitions in the very beginning, our lawyers with ten-year experience may guide you along the way. Start today with free consultation!